Maybe one of the reasons you can’t get through to your employees during a meeting is because your meetings are lame. Disorganized, unfocused, and non-engaging meetings are frustrating and frankly…boring. Consequently, this use of time is unproductive and ultimately a waste. The last thing I want for you is to spend too much time agonizing over planning your meetings as you shoot in the dark. So, it’s time to learn how to do your meetings the EASY way.
Utilize the right meetings
First, you’ll want to choose the types of meetings that will benefit you and your team the most. You don’t want to bog things down with a bunch of meetings, but too few and your team will be making too many mistakes. Taking the time to dial things in and communicate will save you time in the long run. It really is the easier way.
Some of the most common types of meetings are:
- Morning Meetings
- Weekly All Team Meeting
- Weekly One-On-One Meeting
- Quarterly Planning Meeting
- Annual Planning Meeting
Which combination will work best for your team? Even if you only have 1 or 2 other employees, we recommend you take the time to do all of these meetings. You’d be surprised at how productive they can be! Don’t worry, they don’t have to be super long. Even a short meeting that covers just a few key points is a win!
By the way, if you’d like to know more about each of these meetings, I’d recommend grabbing the book Upper Cervical Practice Mastery. Specifically, chapter 7 covers each of these in greater detail. Check it out here.
Select the right purpose
Second, you’re going to want to make sure that your meetings are on point. What are the key issues in your office that need addressing? How have your individual employees been performing? Are there wins that haven’t been celebrated? Every meeting needs to have a purpose. Sure, they should all communicate effectively, but the contents of each meeting should be targeted.
Prioritize the issues and cover the ones that are most pressing. Don’t get me wrong, I’d make a point to always have a list of things to work on, but maybe (for the sake of time and energy) it’s ok to address certain issues at a later date. Taking the time to write out your issues, what’s working, and what’s coming down the pipeline will make your meetings easy. Plus it’ll make your entire practice easier!
Prepare ahead of time
Lastly, you’ll want to be sure to prepare ahead of time. Nothing will kill a meeting faster than being unprepared. You’re the leader! Your team looks to you to provide clarity and direction. Have you sat down and thoughtfully listed out the key issues your practice is facing? Have you taken note of who you earned a pat on the back? Taking the time to think these things through is crucial to a successful meeting. Thankfully, prep time will most likely be faster for you as you learn how to take the key steps we’ve discussed.
By the way, if you start to get some push-back from your employees take time to listen to them. Maybe they have some insights as to why they don’t like a particular meeting or an aspect about it. Don’t take this personally. Use it as an opportunity to learn and grow in your leadership…and to help your teammate learn! Or, maybe they have no good reason and are just lazy. Either way, the meeting will draw out the truth and you’ll know how to move forward.
The key points to do your meetings the easy way
Bottom line, you’re going to have to learn to love meetings. If you don’t, your team won’t. And if your team doesn’t, you’ll suck the life out of them or drive them away. Here are the key points to keep in mind:
- Utilize the right meetings
- Select the right purpose
- Prepare ahead of time
Remember, your goal is to use meetings to get results. Communication is super important and meetings done right will make it easier on you and your team.
Go team upper cervical!